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In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience.
Print your presentation
Select File > Print.
For Printer, select the printer you want to print to.
For Settings, select the options you want:
Slides: From the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides box, type which slide numbers to print, separated by a comma.
Print Layout: Choose to print just the slides, just the speaker notes, an outline, or handouts.
The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.
Collated: Choose whether you want the sheets collated or uncollated.
Color: Choose whether you want color, grayscale, or pure black and white.
Edit Header & Footer: Select to edit the header and footer before printing.
For Copies, select how many copies you want to print.
Select Print.
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Print in PowerPoint 2007
For printing in PowerPoint 2007, see Print your slides in older versions of PowerPoint.
Printed handouts: Add or remove slide numbering
This feature is available to Office 365 Subscribers only. |
By default, in PowerPoint for Office 365 (beginning with version 1810), printed handouts include a slide number below each slide image.
You can turn off this option in the Print dialog box on the same menu where you chose to print Handouts. At the bottom of the menu are several toggle options with check marks. Clear the check mark next to Print slide numbers on handouts:
The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.
The following procedures cover printing in PowerPoint 2016 for Mac and newer versions.
For printing in PowerPoint for Mac 2011, see Print your slides in older versions of PowerPoint.
Select a heading below to open it and see the detailed instructions.
Print slides
On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Slides.
Set the other printing options you want, and select Print.
Print slides with speaker notes
On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Notes.
Set the other printing options you want, and select Print.
Print an outline
On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Outline.
Set the other printing options you want, and select Print.
Print handouts (with or without slide numbering)
On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select one of the Handout options, depending on how many slides per page you want.
By default, in PowerPoint for Office 365 for Mac (beginning with version 16.28), printed handouts include a slide number below each slide image.
You may turn off this option in the Print dialog box by clearing the check mark next to Print slide numbers on handouts:
Select Print.
See Also
For files stored on OneDrive, OneDrive for Business, or SharePoint Online, you can print slides, notes, or handouts.
A Notes Page prints the slide on the upper half of the page and the related speaker notes on the lower half. |
A Handouts page consists of three slide thumbnail images on the left side and several printed lines for note-taking to the right of each thumbnail. To print handouts in other layouts, see Print handouts using Adobe Reader. |
To get more advanced printing layout options, use a desktop version of PowerPoint.
Select a heading below to open it and see the detailed instructions.
Print in Chrome
From your PowerPoint for the web slide show, select File > Print and then choose the kind of sheets you want to print:
Wait for the Print panel to open.
Next to Destination, click Change to choose a printer. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)
Click Print.
Print in Microsoft Edge
From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print:
Wait for the Print dialog box to open.
Under Orientation, choose the option that matches the orientation of your slides. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)
Under Printer, choose a printer.
Click Print to print your slide show (you might have to scroll to find Print on the print panel).
Print in Firefox
From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print:
Click Open PDF.
Click the printer icon in the upper right above the slide show.
In the Print dialog box that appears, under Printer, choose a printer.
Click OK to print your slide show.
When you are finished printing, close the PDF file that was opened for printing in step 2.
Print in Internet Explorer
We recommend using the Microsoft Edge web browser instead of Internet Explorer when you're working in PowerPoint for the web for a smoother experience when printing.
If you're using Internet Explorer, we recommend that you install Adobe Reader, because having it installed on your computer makes the printing process in PowerPoint for the web easier.
From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print:
Click Open PDF.
On the Print page that appears, under Orientation, click Landscape. Set any other print layout options you want.
In the Name box, choose a printer.
Click OK to print your slide show (you might have to scroll to find OK on the print page).
When you are finished printing, close the PDF file that was opened for printing in step 2.
Print in Safari
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From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print: .
Click Open PDF.
From the open presentation hover your pointer over the bottom of the presentation and click this image.
In the Print dialog box, under Orientation, click Landscape. Set any other print layout options you want.
In the Printer box, choose a printer.
Click Print to print your slide show.
When you are finished printing, close the PDF file that was opened for printing in step 2.
Whether you’ve just gotten your first iPhone or iPad or have had iOS devices for a long time and need a quick refresher, it’s useful to know how to print directly from your device. Read on for a couple of options to easily print directly from iPhone and iPad.
The easiest way to print from iPhone and iPad is with AirPrint, an Apple protocol that is built-in to iOS and also many printers on the market.
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If you’re not sure if you have AirPrint on your existing printer keep reading and you’ll find out shortly. If you know you don’t have an AirPrint enabled printer there may still be a secondary option to print from your iPhone or iPad which we’ll cover in a moment.
If you’ve had your printer for while and you’re almost out of ink, it actually might make sense to buy a new one. You can pick up a new name-brand printer with AirPrint for about the the same cost as ink refills. Great options from Canon and HP start at about $45 shipped on Amazon.
One last thing to keep in mind before diving in is that iPhone and iPad don’t support wired printing, just wireless.
Printing with an AirPrint printer
Whether you want to print from your iPhone or iPad, the process is almost identical. The only difference is really where you might see the share button (square with up arrow). This button may also move around depending on if you’re using portrait or landscape mode. I’m using an iPhone 7 Plus for the examples below. Let’s start by looking at printing a photo.
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In the photos app I’ve found the photo I’d like to print.
Start by tapping the share button (the square with the up arrow in upper right area of the screen, if you’re holding the phone in portrait mode the share button is in the bottom left corner).
On the next screen you’ll notice a check mark on the photos that are selected. You can swipe left and right to select more or print just the first one selected. When ready, tap Next in the top right corner.
Now tap Print (if you don’t see print swipe on the bottom row of options to see more). On the following screen tap Select Printer.
If your printer is AirPrint enabled and connected to the same Wi-Fi network as your iPhone or iPad your printer will automatically appear. Tap it and you’ll see the option to increase copies or toggle to Black & White.
Here’s another look at printing an article from a website in portrait mode.
As long as you see the share button on the content or file you’re looking at you can print directly from your device.
Printing with a non-AirPrint printer
Even if your printer isn’t AirPrint enabled you may still be able to print from iPhone and iPad. The most common way this works is through an app from the manufacturer and a direct wireless access point that the printer creates.
Look for a button similar to the one shown above. Once you’ve pressed it, navigate to Settings → Wi-Fi and look for an open network that contains your printer’s brand or model name in it.
My Canon printer allows me to print wirelessly with this Canon_ij_Setup network and a Canon iOS app. Most of the major manufacturers have an app for printing with iPhone and iPad. Here are a few examples below.
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More options
A few other ways to print easily from iPhone and iPad are with third-party software. Some solid options have been shared in the comments and via Twitter by readers. The most mentioned option is Printopia while others have mentioned handyPrint and Printer Pro as worth checking out. Thanks for sharing, all!
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Most of these apps give more control to how and what you can print and give you functionality even if you don’t have AirPrint.
Another slick option pointed out by Robert in the comments is that your printer may have the capability to have its own email address. This process is usually set up during the product registration and once complete you can print by using this email address, even if you’re away from your printer.
One last less common way to print from an iOS device is via Bluetooth. This usually applies to a small portion of mobile printers, check your owner’s manual if this applies to yours.
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Since every printer is a bit different��feel free to ask questions in the comments below or look up your specific printer model on your manufacturer’s website.